Amongst Board Members, Officers, Trustees, Volunteers, Employees and the YMCA of Central Florida (the Association) there exists a fiduciary relationship which carries with it a duty of loyalty and fidelity. Each Board Member, Officer, Trustee, Volunteer and Employee of the Association is responsible to administer its affairs honestly and economically, exercising the best possible care, skill and judgment for the benefit of the Association.
Each Board Member, Officer, Trustee, Volunteer and Employee of the Association is also responsible to make full disclosure of any interest which might result in a conflict on their part.
The adoption of this Conflict of Interest Policy for the guidance of the Board Members, Officers, Trustees, Volunteers and Employees is to assure their awareness of and compliance with the aforementioned policy and that it is both timely and appropriate.
Each of the following should be considered and adhered to:
1. Board Members, Officers, Trustees, Volunteers, and Employees should exercise the utmost good faith in all transactions touching upon their duties to the Association and its property. In their dealings with and on behalf of the Association they are held to a rule of honest and fair dealing between themselves and the Association. They shall not use their positions, or knowledge gained there from, so that a conflict might arise between the Association’s interest and that of the individual or their family (defined as immediate family, parents and in-laws).
2. In any dealing which may affect the Association adversely, all acts of Board Members, Officers, Trustees, Volunteers and Employees shall be for the benefit of the Association.
3. No Board Member, Officer, Trustee, Volunteer or Employee shall accept, directly or indirectly, any favor which might influence or appear to influence their actions affecting the Association.
4. No Board Member, Officer, Trustee, Volunteer or Employee shall offer or solicit any gift, special payment, or favor to any governmental officer, agent or employee, or legislator, elected official, or court officer, directly or indirectly, for the purpose of obtaining any unlawful, or irregular services, judgments, legislative action, or favorable treatment from such governmental officer, agent or employee, legislator, court officer, or any agency represented by them.
5. Education and requests of public officials are part of Association members' responsibilities and are not in conflict with them.
6. Board Members, Officers, Trustees, Volunteers and Employees shall avoid any activity, investment, other interest that involve obligations that are in conflict with the interest of the Association.
7. A full written disclosure by every Board Member, Officer, Trustee, Volunteer or Employee of all conflicts or potential conflicts not previously disclosed shall be made in writing to the members of the Board or Executive Committee of the Association as soon as practicable but before consummating the same.
8. It is recognized that situations may arise in which the Association may wish to contract or enter into an arrangement for goods or services with individual Board
Members, Trustees, or Volunteers, or with firms or corporations of which a Board Member, Trustee, or Volunteer may be a member, Officer, or Employee. In this event before entering into any such contract or arrangement: (i) the terms of the contract or arrangement shall be disclosed to the Executive Committee, (ii) the Executive Committee shall determine that such contract or arrangement is upon terms and conditions as advantageous to the Association as can be obtained from any other source in an “arms length” transaction; and (iii) the Executive Committee (with the subject Board Member abstaining) shall by resolution approve such contract or arrangement.
9. Annually, the President shall send to all Board Members, Officers, Trustees, and selected Volunteers and Employees a copy of this Resolution, together with an explanation and a confidential disclosure questionnaire which shall be completed and returned. The President shall submit a confidential report to the Executive Committee concerning any interests of Board Members, Officers, Trustees, or Employees together with his/her actions concerning the same. The President will administer this policy and any disputed action of the President with respect to conflict of interest matters shall be resolved by the Executive Committee.
10. Each new Board Member, Officer, Trustee, and selected Volunteers and Employees shall participate in a similar procedure upon assumption of his/her responsibilities.